Employee Intake
 The purpose of this sample is to automate preparation and processing of the "letter of offer" and subsequent offer acceptance
for a new employee hire. The workflow merges information from a database with a predefined Word document to generate the documents.
A confirmation letter establishes the starting date which is inserted into a "facilities work order" to ensure the new hire's
office, telephone, computer, pass cards etc. are already in place on the employees start date.
The basic benefit of this workflow is that it formalizes the process of bringing an employee into the organization, and enables
pro-active planning of the employee’s workspace and tools to enable them to become productive sooner. The creation of documents
such as letters of offer can be managed and expedited by the workflow to shorten the overall cycle time. A check point imposes
follow up and ensures that tasks have been executed. The workflow can be integrated with other systems such as HR information
system and records archives.
Business Benefits
- Easy to use – graphical interface enables users to click on tasks to execute them
- Advance notice of requirements enables IT and facilities groups to more efficiently plan their work
- Efficient – enables new employees to be productive contributors sooner
- Integrated – employee information can be automatically submitted to HR information systems
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